HR and Payroll Software

NAViCalC HR and payroll helps teams manage employees, attendance, shifts, and payslips while keeping finance and reporting connected. When payroll stays aligned with accounting, reporting becomes easier and audit reviews become faster.

This page focuses on HR and payroll workflows: employee records, attendance and shifts, payroll processing, payslip templates, claims, and the controls needed for a growing team.

Employee and attendance management

• Employee master: roles, departments, and status management
• Attendance: track attendance and, where configured, geo-based shift attendance
• Shift planning: manage shift structures for predictable scheduling
• Leave and holidays: policies, requests, and tracking

For shift-based and field teams, NAViCalC supports mobile-ready workflows where available. This helps teams capture attendance context faster. See Mobile Apps for domain-based login guidance and rollout status.

Employee onboarding and HR master data

HR operations become difficult when employee data is fragmented across sheets and emails. NAViCalC helps teams maintain employee masters with consistent identifiers and supports structured onboarding workflows. When needed, teams can use Master Data Import (bulk upsert) to migrate employee masters while reducing duplicates.

• Consistent identifiers: maintain employee IDs and track assignment changes over time.
• Role mapping: align HR roles with application roles and permissions (RBAC per module).
• Auditability: review changes to sensitive data using audit logs and history signals where enabled.

Payroll processing

NAViCalC supports payroll generation and payslip outputs. Teams can standardize formats using Template Manager (payslip templates) and can maintain deductions and region-specific configurations based on business setup.

Payroll run checklist (recommended)

• Confirm attendance, shift records, and leave approvals for the period.
• Validate claims and reimbursements that should be included.
• Review deductions and any one-time adjustments with approvers (where configured).
• Generate payslips and publish using a consistent template.
• Lock the payroll period after sign-off (where configured) to prevent back-dated edits.

Controls for payroll

• RBAC to restrict payroll access
• Approval-based flows where configured
• Audit logs and history signals to track changes

Pay components, deductions, and consistency

Payroll accuracy comes from predictable components. NAViCalC supports configurable payroll components and helps teams keep salary structures, allowances, deductions, and reimbursements organized. Output can be standardized using Template Manager so payslips remain consistent across teams and periods.

• Earnings: base pay and configurable components as per your policy.
• Deductions: standard deductions and one-time adjustments with approvals where configured.
• Reimbursements: claims that are reviewed and then included in payroll where applicable.
• Audit readiness: keep changes traceable with logs and history signals.

Payroll-to-ledger alignment

When payroll stays connected to accounting, finance reporting becomes easier. NAViCalC is designed so HR outputs can align with finance processes and reporting. For finance workflows like period lock and month-end close, see Accounting & Finance.

Claims and reimbursements

Employees submit claims and reimbursements, and admins can review and process them with approvals and audit trails. This helps teams reduce manual email-based processes.

Shift operations and workforce planning

Shift-based teams need predictable scheduling and fast exception handling. NAViCalC supports shift structures and attendance tracking, and can connect approvals to leave and adjustments so the system remains auditable as team size increases.

• Shift templates: consistent patterns that help operations teams plan staffing.
• Exceptions: late arrivals, swaps, and adjustments captured with reasons.
• Reporting: attendance summaries by team, location, or shift.

Leave, holidays, and policy enforcement

Leave tracking is a daily operational need, not just an HR formality. NAViCalC supports leave requests and holiday calendars so teams can plan staffing and keep payroll inputs consistent.

• Leave requests: submit, review, and approve leave with clear status.
• Balances: maintain leave balances and track usage across periods.
• Holiday calendars: reduce confusion by keeping holidays visible for planning.
• Auditability: approvals and edits remain traceable where logs/history are enabled.

HR implementation checklist

• Finalize employee masters (roles, departments, identifiers) and import in bulk if needed.
• Define attendance and shift rules, and ensure exceptions are captured with reasons.
• Standardize payslip templates and define approval thresholds for adjustments.
• Schedule attendance and payroll reports for managers and finance review.

Reporting and schedules

HR teams often need scheduled reporting for attendance and payroll summaries. NAViCalC supports Report Schedules and Report History for consistency. When combined with Email Queue, these reports can be delivered reliably (where configured).

• Daily/weekly attendance summaries for managers
• Shift exception and overtime review reports
• Monthly payroll summaries for finance alignment

HR and payroll FAQ

Can I standardize payslip formats?

Yes. NAViCalC supports payslip templates through Template Manager so teams can keep formats consistent.

Is payroll access restricted?

Yes. Use role-based access control (RBAC) to restrict payroll visibility and actions, and add approvals where needed.

Do you support scheduled reports?

Yes. Use Report Schedules and Report History, and deliver through Email Queue where configured.

Can I reduce manual HR follow-ups?

Yes. Use structured workflows (leave requests, claims review) and scheduled reporting so managers have visibility without repeated manual reminders.

Security and privacy for HR data

HR and payroll data is sensitive. NAViCalC supports role-based access control so only authorized roles can view or edit payroll and employee records. Audit logs and history signals help teams review changes, and deployments can follow ISO 27001-aligned security practices and GDPR principles without claiming certification.

Related pages

• Operations for cross-functional workflows and approvals.
• Accounting & finance for payroll-to-ledger alignment.
• Reporting & audit for governance and auditability.

Get started

Start with the key reports that run your business, then scale using schedules, history, approvals, and period lock controls.