Accounting and Finance Software

NAViCalC accounting is designed to keep operational activity connected to finance. When billing, purchasing, payroll, and assets post consistently into your ledgers, reporting becomes reliable and month-end close becomes faster.

This page covers accounting and finance workflows in NAViCalC: chart of accounts, journals, bank reconciliation, recurring expenses, assets and depreciation, vendor bills (AP) controls, and period lock.

Core accounting workflows

• Chart of accounts and configurable account mappings
• Journals with approvals where needed
• Trial balance and financial statements for review and reporting
• Customer and vendor ledgers connected to invoices and vendor bills

Accounts receivable (AR): invoices to collections

Accounting is only as strong as the upstream billing discipline. NAViCalC keeps invoices, receipts, credit notes, and customer balances connected so finance teams can trust aging reports and collections metrics.

• Customer ledger integrity: understand what is open, what is partially paid, and what is adjusted.
• Credit notes vs refunds: keep adjustments explicit so reporting stays consistent.
• Collections visibility: connect reminders (Email/WhatsApp provider-based) to outcomes through reporting.

For the billing-side workflow, see Billing & Invoicing.

Month-end close: checklists and period lock

Month-end close is a repeatable operational process. NAViCalC supports financial period lock controls (where configured) so teams can stabilize reports after review and prevent back-dated edits.

• Reconcile bank activity and confirm unmatched transactions.
• Review AR/AP aging and validate top variances.
• Post recurring entries (rent, subscriptions, depreciation) through controlled schedules.
• Lock the period after approvals and sign-off to keep the numbers stable.

Vendor bills (AP) with matching and controls

Accounts payable becomes fragile when invoices arrive late or quantities are mismatched. NAViCalC supports vendor bills (AP) and can connect them to Purchase Orders and GRN. This enables 2-way/3-way matching and supports GRNI clearing workflows where applicable.

To reduce errors, teams can use Approval Templates, step approvals, and amount thresholds for vendor bills and journal entries.

Bank reconciliation

Reconciliation is where finance teams regain control. NAViCalC supports bank reconciliation workflows that include matching entries, handling adjustments, and maintaining an audit trail for changes and approvals.

• Matching: map bank statement lines to receipts, payments, and journal entries.
• Adjustments: record fees, interest, and timing differences with proper references.
• Evidence: maintain an audit trail for who matched what and when (audit logs where enabled).

Recurring expenses and automation

Recurring expenses reduce manual work and standardize postings. NAViCalC can schedule recurring expense generation and related reminders, and it supports operational queues like Email Queue and WhatsApp Queue (provider-based) along with cron monitoring for scheduled jobs.

Operational monitoring matters: if a scheduled job fails, finance teams need visibility. Cron monitoring and report history help teams confirm whether automated tasks ran as expected.

Assets and depreciation (schedule + posting)

NAViCalC supports asset registers and depreciation schedules. Depreciation posting can be automated by schedule and tied into accounting reporting. This helps finance teams maintain a clean fixed-asset view without spreadsheets.

• Asset register: maintain purchase date, cost, useful life, and assignment details.
• Depreciation schedules: generate schedule lines by policy and post them consistently.
• Auditability: keep changes traceable with approvals and history where configured.

Period lock and auditability

After a month-end close, teams need stability. NAViCalC supports financial period lock controls (where configured). Combined with audit logs and entity history signals, this reduces back-dated changes and improves compliance readiness.

Finance reporting leaders rely on

Reliable reporting depends on connected workflows. NAViCalC reporting can combine billing, purchasing, and operational data into management views that answer the questions leaders ask every week.

• AR aging and collections performance
• AP aging and unmatched bills/receipts (matching status)
• Cash and bank reconciliation status
• Expense trends and recurring expense coverage
• Assets and depreciation summaries

For automation-focused reporting, see Reporting & Audit.

Data retention and archiving (cloud)

For the cloud plan, NAViCalC follows a 2-year archiving policy: older data may be archived and can be retrievable on request. This helps keep day-to-day performance strong while still supporting historical access for audits and reviews.

Implementation checklist

• Start with a clean chart of accounts and consistent account mappings.
• Define approval thresholds for vendor bills and journals (where configured).
• Standardize billing templates and ensure customer references are consistent.
• Establish a monthly close calendar and enable period lock after review.
• Use report schedules and report history to keep reporting predictable.

Accounting FAQ

Does NAViCalC support approvals and audit logs?

Yes. NAViCalC supports approval workflows where configured and provides audit logs and entity history signals so finance teams can trace key changes.

Can I reconcile bank activity and keep evidence?

Yes. Bank reconciliation workflows include matching and adjustments, and teams can keep an audit trail for reviews.

How does accounting connect to inventory and purchasing?

NAViCalC connects vendor bills (AP), matching, and inventory-related documents so operational actions remain visible in finance reporting and audits.

Can I schedule finance reports?

Yes. Use Report Schedules and Report History to automate recurring finance reports and verify delivery.

Do you support assets and depreciation schedules?

Yes. NAViCalC supports asset registers and depreciation schedules with consistent postings, helping reduce spreadsheet-driven fixed asset tracking.

Related pages

• Billing & invoicing for invoice and collections workflows.
• Operations for purchasing, vendor bills, and asset processes.
• Reporting & audit for schedules and history.

Get started

Start with the single cloud plan or review on-prem enterprise and licensing options if you need server-bound deployment or internal source access terms.